Campus Bulletin Board and Electronic Newsletter Policy
The Web Steering Committee has established an electronic campus bulletin board and an electronic newsletter to facilitate sharing of information within the Susquehanna University campus community. The Office of Information Technology provides the technology for the bulletin board and electronic newsletter. The Webmaster and/or a member of the Office of Information Technology staff serves as the administrator.
Information posted to the bulletin board is disseminated to the campus community via the electronic newsletter. The electronic newsletter is distributed to Susquehanna e-mail accounts and is available via the Internet. Archived editions are also available via the Internet. An archive of the bulletin board is not available.
Access to the bulletin board and electronic newsletter is limited to members of the campus community. All posted information, unless specifically indicated as public information, should be treated as confidential to the campus community.
Campus Bulletin Board
All members of the community may post information to the bulletin board. Anonymous posts are not permitted. Announcements from departments or organizations must be posted by a representative of that department or organization. No posts may be made on behalf of entities outside of the campus community, except by a representative of a sponsoring university department or as otherwise indicated in this document. All postings must be in compliance with this and other pertinent university policies, including the student handbook.
All postings to the bulletin board are reviewed by the administrator on a regular basis. The administrator reserves the right to relocate incorrectly placed postings, remove postings, and address technical problems within postings. Postings on the same topic within a two-week period that do not include new information are not permitted. The newer postings will be removed by the administrator. Postings requesting that the author be contacted at non-Susquehanna e-mail accounts are not permitted and will be removed by the administrator. The administrator will consider this and other pertinent university policies when making decisions regarding postings. Individuals wishing to appeal the decisions made by the administrator may address them to the chairperson of the Web Steering Committee.
Postings will automatically be removed from the bulletin board after a time period of two weeks. They will be removed earlier by the administrator if the posting's timeliness has passed. Posts may be removed by the author at any time. Please note that postings may remain accessible through the electronic newsletter archive regardless of whether they have been removed from the bulletin board or not.
The author of a post may edit their post at any time prior to inclusion in the electronic newsletter. After inclusion, authors should reply to their original post in order to make corrections.
Authors may choose from the following categories when posting to the bulletin board:
- University Announcements - Information for the campus community that is created by and/or authorized by academic or administrative units or their representatives.
- Student Activities - Information for the campus community regarding activities sponsored by student organizations that are recognized by or are seeking formal recognition from the university. Please see the student handbook regarding student organization recognition.
- Lost and Found - Information for the campus community regarding articles lost or found on campus. Posts made to this area are closely monitored for frivolousness or offensiveness by the administrator.
- Classifieds - Information for the campus community regarding items for sale, student employment, student internships, want ads, etc. Postings regarding an ongoing commercial endeavor are not accepted.
- Ride Board - Information for the campus community regarding the transportation needs of or offers from our community.
- Items of Interest - Information for the campus community regarding events, activities, and opportunities that are deemed appropriate and beneficial to community members, but may not be directly affiliated or sponsored by the university. Examples may include but are not limited to announcements of local service organizations, religious organizations, and sports organizations. Posts made to this area are closely monitored by the administrator.
Electronic Newsletter
The electronic newsletter is regularly distributed on Monday and Thursday of each week, excluding university holidays. Distribution is limited to Mondays only during summer break. The deadline for inclusion in the electronic newsletter is 10 A.M. on the day of distribution. Exceptions to this deadline may be requested by contacting the administrator or the chairperson of the Web Steering Committee prior to 10 A.M. on the day of distribution.
The electronic newsletter is treated as a publication of the university. The administrator will review all postings to the bulletin board prior to inclusion in the electronic newsletter. The administrator reserves the right to omit posts from the electronic newsletter if they contain questionable material or the timeliness is no longer appropriate.
The electronic newsletter will be issued in the following format:
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University Announcements and Student Activities
- First time inclusion will be extraction of the first 45 words (approximately) of your post. While the bulletin board allows HTML formatting in posts, the electronic newsletter extraction removes all HTML tags with the exception of HTML links. Links are provided to the full text of the posts.
- Second time inclusion (when applicable) will be a subject line listed under a "worth repeating" category at the bottom of each section. The subject line is a link to the full text of the post.
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Lost and Found, Ride Board, Classifieds
- One time only inclusion will be a subject line. The subject line is a link to the full text of the post.
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Items of Interest
- One time only inclusion will be a subject line. The subject line is a link to the full text of the post. A maximum of ten posts from Items of Interest will be included in any given issue of the electronic newsletter.
Special editions of the electronic newsletter may be issued at the request of a member of the senior or executive staff of the university. Requests may be submitted to the administrator and the chairperson of the Web Steering Committee. When reviewing requests a key consideration will be the urgency of distributing the information to the campus community outside of the regular schedule. Special editions may be distributed to students only, faculty and staff only, or both. All special editions will be available via the Internet.
Members of the campus community are automatically subscribed to the electronic newsletter. Individuals reserve the right to unsubscribe, upon agreement to the disclaimer, from the electronic newsletter. Special editions will continue to be delivered to those who unsubscribe. Individuals may re-subscribe at any time. Individuals who unsubscribe will retain access to the bulletin board and the on-line version of the electronic newsletter.
